

It offers the possibility to send a protocol to all participants, to answer open questions and, if necessary, even to include findings from the kick-off meeting in the planning and to document them accordingly.īesides the described kick-off meeting in the context of projects, there are kick-offs in other situations, e.g. to end with a clear message and formulation of objectives.Įspecially the follow-up is often neglected in practice.to use it for an exchange of information.to carry out and moderate it in a structured manner.to prepare it well and to coordinate location, date, duration and agenda.Since a kick-off meeting for a project is a unique event, it should be very well thought out and organized.

In addition, this promotes a positive basic mood. Ideally, the invitation to the kick-off is issued by the management – or at least by the project management – both during internal and external exchanges, because this emphasizes the priority of the project at the start of the project. representatives of other departments or departments. If it is a joint event, the external participants meet the management of the contractor, the project team including project management as well as other project participants, e.g. If it is an internal event, no external participants such as clients, supplier representatives or partners take part. The participants of the kick-off meeting are determined by the type of meeting. Moderated discussion of suggestions and concerns.Definition of the procedure including interaction with the client, dealing with changes, documentation of results, use of tools and communication rules.Explanation of the project structure plan and time schedule.Definition of roles and tasks, responsibilities and contact persons.Identification of essential content and requirements, including defined system and project boundaries.Description of the vision, objectives and expected benefits of the project, as well as opportunities and risks.Depending on the number of participants, a round of introductions alternatively, it is also possible for individual team representatives to briefly introduce their teams and employees.Welcome by the project management or, in the case of particularly important projects, by the management.Components of a kick-off eventĮssential components of a kick-off event are: However, if a kick-off meeting does take place, it is not so much a motivational event as an initial retreat for the project team. Interestingly, neither the PMBOK Guide, PRINCE2 nor the ICB know of a kick-off meeting, as there is no reason for a separate meeting for a defined project order, a known project organization and a functioning exchange of information. In business practice, however, kick-offs are also conceivable in the course of projects at the beginning of new project phases. Part 5: Terms” a kick-off meeting takes place after the project planning and before the project start. In addition to the exchange of information, the kick-off meeting – alternatively also referred to as kick-off event or kick-off for short – promotes the motivation of the project participants.Īccording to DIN 69901-5 “Project Management – Project Management Systems. Depending on the organization and concrete situation, the project team gets to know each other and discusses the project, the project goals and the project procedure.

Kick-off Meeting – the event for the start of the projectĪ kick-off meeting marks the start of a project for which the project team meets.
